Privacy Policy

This privacy policy governs the use of your personal data by AI4Media PROJECT - this project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 951911; communicate with us via e-mail, the contact form available on the website and our social medial channels; e.g. LinkedIn, Twitter, YouTube (hereafter referred to as “Social Media Channels”); or interact with us at fairs and events.

NOTE: If you want information on how we process personal data via cookies on our Website, you are kindly referred to our Cookie Policy detailed below.

1. Who is responsible for the processing of your personal data?

1.1 Your personal data are processed by Globaz, S.A, dissemination and communication partner of AI4Media PROJECT - this project has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No.951911. You can contact us via e-mail at info@ai4media.eu.

1.2 Globaz S.A reserves the right to modify, change or amend this Privacy Policy at its own discretion and from time to time. Such modifications, changes or amendments shall be communicated via the Website. In case of questions or comments with regard to the modifications, changes or amendments, you can inform us by sending an e-mail to info@ai4media.eu.

2. What categories of personal data do we process?

2.1 When you fill out the contact form on our Website or contact us via e-mail, telephone, or Social Media Channels, we collect:

- the basic identity information you provide us with, such as name, e-mail address, postal address, telephone number, the company you work for, your function;

- the content of your communication and the technical details of the communication itself (with whom you correspond at our end, date and time, etc.);

- your preferences regarding receiving our e-mail communications, such as newsletters, advertisements, etc;

- electronic identification data, such as IP address;

- publicly available information of your profile on Social Media Channels and any other personal data you choose to provide to us.

3. For what purpose do we use your personal data?

3.1 Globaz, S.A processes your personal data to provide you in a personalised and efficient way with the information, products and/or services you request via the Website, e-mail, telephone, Social Media Channels and fairs and events.

3.2 Globaz, S.A processes your personal data to communicate with you as a result of our contact at a trade fair and/or event or as a result of your approach via the Website, e-mail, telephone or one of our Social Media Channels.

3.3 Globaz, S.A processes your personal data to perform statistical analyses so that we may improve our Website, our products and services or develop new products and services.

3.4 Globaz, S.A processes your personal data to comply with legal obligations or to comply with any reasonable request from competent law enforcement agents or representatives, judicial authorities, governmental agencies or bodies, including competent data protection authorities. Your personal data may be transferred upon AI4Media PROJECT’s own initiative to the police or the judicial authorities as evidence or if there are justified suspicions of an unlawful act or crime committed by you through your registration with or use of the Website, our Social Media Channels or other communication with us.

3.5 Globaz, S.A may process your personal data for informing any third party in the context of a possible merger with, acquisition from/by or demerger by that third party, even if that third party is located outside the EU.

3.6 Globaz, S.A may process your personal data for the preservation of the legitimate interests of AI4Media PROJECT, its partners or a third party if and when your registration with, or use of, the Website, Social Media Channels or other communication channels can be considered (a) a violation of any applicable terms of use or the intellectual property rights or any other right of a third party, (b) a threat to the security or integrity of the Website, (c) a danger to the Website or any of AI4Media PROJECT’s or its subcontractors’ underlying systems due to viruses, Trojan horses, spyware, malware or any other form of malicious code, or (d) in any way hateful, obscene, discriminating, racist, slanderous, spiteful, hurtful or in some other way inappropriate or illegal.

3.7 Globaz, S.A processes your personal data mentioned under clauses 2.1, 2.2 above for marketing purposes, i.e. to provide you with targeted communications, promotions, offerings and other advertisements of AI4Media PROJECT and selected partners. AI4Media PROJECT will only send you communications, promotions, offerings, newsletters and other advertisements via e-mail or other person-to-person electronic communications channels if you have explicitly consented to receiving such communications, newsletters and other advertisements.

4. Why is our processing of your personal data legitimate?

4.1 For the processing of your personal data for the purpose outlined in clause 3.1, we ask for your consent.

4.2 The processing of your personal data for the purpose outlined in clause 3.4 is necessary to allow AI4Media PROJECT to comply with its legal obligations.

4.3 The processing of your personal data for the purposes outlined in clauses 3.2, 3.3, 3.6 and 3.7 is necessary for the purpose of the legitimate interests of AI4Media PROJECT, which are:

- being able to appropriately respond to your requests for information and other requests;

- communicate your personal data to our partners in the AI4Media PROJECT to provide you with adequate information;

- allowing us to defend ourselves in legal proceedings;

- continuous improvements to the Website, our Social Media Channels, products and services to ensure that you have the best experience possible;

- keeping our Website, Social Media Channels, products and services safe from misuse and illegal activity;

- safeguarding our commercial and business interests and needs in light of changing market conditions.

- marketing and promotion of our products, services, brands an overall successful commercialization of our products and services.

4.4 For processing your personal data for the purposes outlined in in clause 3.1, Globaz, S.A as the responsible party asks for your consent. By consenting to our processing of your personal data for sending you communications, promotions, offerings, newsletters and other advertisements via e-mail or other person-to-person electronic communications channels, you agree that we are allowed to process your personal data for this purpose in the manner and under the conditions outlined in this Privacy Policy.

5. What are our quality assurances?

5.1 Globaz, S.A does its utmost to process only those personal data which are necessary to achieve the purposes listed under the purpose for processing.

5.2 Your personal data is processed only for as long as necessary for the purposes listed above or up until such time where you withdraw your consent for processing them. Globaz, S.A will de-identify your personal data when they are no longer necessary for the purposes outlined in the purpose for processing, unless there is:

- an overriding interest of AI4Media PROJECT or any other third party in keeping your personal data identifiable;

- a legal or regulatory obligation or a judicial or administrative order that prevents AI4Media PROJECT from de-identifying them.

5.3 Globaz, S.A will take the appropriate technical and organisational measures to keep your personal data safe from unauthorized access or theft as well as accidental loss, tampering or destruction. Access by personnel of Globaz, S.A or its third-party processors will only be on a need-to-know basis and subject to strict confidentiality obligations. You understand, however, that safety and security are best efforts obligations only, which can never be guaranteed.

6. What are your rights?

6.1 You have the right to request access to all personal data processed by Globaz, S.A pertaining to you. Globaz, S.A reserves the right to charge an administrative fee for multiple subsequent requests for access that are clearly submitted for causing nuisance or harm to AI4Media PROJECT.

6.2 You have the right to ask that any personal data pertaining to you that are inaccurate, are corrected free of charge. If a request for correction is submitted, such request shall be accompanied of proof of the flawed nature of the data for which correction is asked.

6.3 You have the right to withdraw your earlier given consent under clause 4.4 for processing your personal data.

6.4 You have the right to request that personal data pertaining to you will be deleted if they are no longer required in light of the purposes which are outlined above or if you withdraw your consent for processing them. However, you need to keep in mind that a request for deletion will be evaluated by Globaz, S.A against:

- overriding interests of AI4Media PROJECT or any other third party;

- legal or regulatory obligations or administrative or judicial orders which may contradict such deletion.

Instead of deletion you can also ask that Globaz, S.A limits the processing of your personal data if and when (a) you contest the accuracy of that data, (b) the processing is illegitimate or (c) the data are no longer needed for the purposes which are outlined above, but you need them to defend yourself in judicial proceedings.

6.5 You have the right to oppose the processing of personal data if you are able to prove that there are serious and justified reasons connected with his particular circumstances that warrant such opposition. However, if the intended processing qualifies as direct marketing, you have the right to oppose such processing free of charge and without justification.

6.6 You have the right to receive from us in a structured, commonly used and machine-readable format all personal data you have provided to us.

6.7 If you wish to submit a request to exercise one or more of the rights listed above, you can send an e-mail to info@ai4media.eu for all data subject rights matters. An e-mail requesting to exercise a right shall not be construed as consent with the processing of your personal data beyond what is required for handling your request. Such request should clearly state and specify which right you wish to exercise and the reasons for it if such is required. It should also be dated and signed, and accompanied by a digitally scanned copy of your valid identity card proving your identity.

AI4Media PROJECT will promptly inform you of having received this request. If the request proves valid, AI4Media PROJECT shall notify it as soon as reasonably possible and at the latest thirty (30) days after having received the request. 

If you have any complaint regarding the processing of your personal data by Globaz, S.A, you may always contact AI4Media PROJECT via the e-mail address mentioned in the first paragraph of this clause. If you remain unsatisfied with AI4Media PROJECT’s response, you are free to file a complaint with the competent data protection authority, i.e. the data protection authority of the country where you reside or the Portuguese data protection authority (Comissão Nacional de Proteção de Dados). For more information, visit https://www.cnpd.pt/.

Cookies Policy

1. What are Cookies?

“Cookies” are small text files that are stored on your computer through the Internet browser, only retaining information related to your preferences and therefore not including your personal data.

2. What are Cookies for?

Cookies help determine the usefulness, interest and number of uses of your websites, allowing for faster and more efficient browsing, eliminating the need to repeatedly enter the same information.

3. What type of Cookies do we use?

There are two groups of cookies that can be used:

Permanent Cookies: These are cookies that are stored in the browser in your access equipment (PC, mobile, and tablet) and are used whenever you visit one of our websites more than once. They are generally used to direct the browsing to the user's interests, allowing us to provide more personalised service.

Session Cookies: These are temporary cookies that remain in your browser’s cookie file until you leave the website. The information obtained by these cookies serves to analyse patterns of web traffic, allowing us to identify problems and provide a better browsing experience.

4. For what purposes do we use Cookies?

Strictly necessary Cookies:

They allow you to browse the website and use its applications as well as to access secure areas of the website. Without these cookies, the services you have requested cannot be provided.

Functional Cookies:

They store user preferences for site usage so that you do not need to reconfigure the site each time you visit it.

Advertising Cookies:

They direct advertising according to the interests of each user so as to direct advertising campaigns, taking into account the tastes of users, and they also limit the number of times you see the ad, helping to measure the effectiveness of advertising and the success of the website organisation.

5. How can you manage Cookies?

All browsers allow users to accept, reject or delete cookies, in particular by selecting the appropriate settings in their browser. You can set cookies in the “options” or “preferences” menu of your browser.

Note, however, that by disabling cookies you can prevent certain web services from functioning properly, partially or totally affecting browsing of the website.

Users can disable the use of cookies on this web page at any time by modifying browser settings, for example:

- Google Chrome

- Internet Explorer

- Mozilla Firefox

- Apple Safari

6. What happens when Cookies are disabled?

Certain functions and services may stop working or behave unexpectedly, such as identifying the user on certain pages or receiving information that takes into account the location of the user, among others.

If you disable the cookies on this web page, you may not have access to certain areas or the quality of your browsing experience may be considerably lower

7. The Cookies used on this web page

The table below summarises the cookies used on this web page:

First Party Cookies:

- Provider: AI4media.eu  

- Cookies: eucookie-complete

- Duration: One year

- Type: Permanent

- Purpose: Identify whether the user has already accepted the cookie policy.

Third Party Cookies:

- Provider: Google  

- Cookies: PREF, HSID, SAPISID, SID, 1P_JAR, SIDCC, NID, SSID, OGPC, CONSENT, 1P_JAR, S_adsense3-ui

- Duration: Two years

- Type: Permanent

- Purpose: When you create a Google Account or log in, the PREF, NID, HSID, APISID, SID, SSID, SAPISID, GAPS, LSID, BEAT and ULS cookies are stored on your computer to remain connected to your Google Account when you use the service again. While you are authenticated and use plugins from other websites, such as ours, Google uses these cookies to enhance your user experience. Some of the cookies are also used to enhance your browsing experience, e.g. when using Google maps

8. Additional guarantees and withdrawal of acceptance

AI4Media will not be held liable for the content and veracity of the privacy policies of third-party components that may be included in this web page.

As an additional guarantee, the recording of cookies on this website may be subject to users accepting the cookies during their visit to the web page and the installation or update of the browser used. This acceptance may be revoked at any time in the content and privacy settings, as defined above in point 5 of this policy, or by using the link at the bottom of this page.

9. Cookie policy update

AI4Media may change this cookie policy in accordance with legal or regulatory requirements or adapt this policy to new instructions provided by law.

Whenever significant changes are made to this cookie policy, users of the web page will be notified.

10. More information on Cookies

More information about cookies can be found on this link: www.allaboutcookies.org